QuickBooks Desktop Shortcuts you might find useful


The following are all date-related shortcuts:


1. = First day of the Year
2. = Last day of the yeaR
3. = First day of the Month
4. = Last day of the montH
5. T = Today
6. W = First day of the Week
7. K = Last day of the weeK
8. + = Next day
9. - = Prior day


The following are navigational shortcuts:


10. Down arrow = Move DOWN a line
11. Up arrow = Move UP a line
12. Ctrl + 1 = Show important QuickBooks data
13. Ctrl + 2 = Turn on QBWIN.LOG
14. Ctrl +A = Chart of Accounts
15. Ctrl + C = Copy text to Clipboard
16. Ctrl + D Delete transaction – item
17. Ctrl + E = Edit
18. Ctrl + F = Find
19. Ctrl + G = Go to another account register
20. Ctrl + H = Get transaction History
21. Ctrl + I = Create Invoice
22. Ctrl + J = Customers, Jobs
23. Ctrl + L/Down arrow = List
24. Ctrl + M = Memorize
25. Ctrl + NNew transaction
26. Ctrl + O = COpy transaction in register
27. Ctrl + P = Print
28. Ctrl + Q = Quick Report from List
29. Ctrl + R = Go to transaction Register
30. Ctrl + T = Recall memorized Transaction
31. Ctrl + U = Use item on list
32. Ctrl + V = Paste text from clipboard
33. Ctrl + W = Write checks
34. Ctrl + X = Cut text to clipboard
35. Ctrl + Y = DisplaY transaction journal
36. Ctrl + Z = Drill down report/undo last change
37. Ctrl + > = Next word in field (right arrow)
38. Ctrl + < = Prior word in field (left arrow)
39. Ctrl + Down arrow = Scroll through list while in form
40. Ctrl + Up arrow = Scroll through list while in form
41. Ctrl + Left arrow = Prior word in field
42. Ctrl + Right arrow = Next word in field
43. Ctrl + Del = Delete line
44. Ctrl + Enter = Record Entry
45. Ctrl + Page up = First item/list (prior month/register)
46. Ctrl + Page down = Last item/list (next month/register)
47. Ctrl + F1 = Hide/show cue cards
48. Ctrl + F6 = Next Window
49. Ctrl + Ins = Insert line
50. End = End of field
51. End End = End of transaction
52. End End End = Record transaction, default
53. Esc = Cancel edit, close window
54. Home = Beginning of field
55. Home Home = Beginning of transaction
56. Home Home Home = Beginning of register
57. Page down = Scroll DOWN a page
58. Page up = Scroll UP a page
59. Shirt + Tab = Move to prior field
60. Shift = Center open window
61. Tab = Move to next field (or Enter)
62. Alt + F4 = Exit program
63. Diamond = Move list item, make sub-item
64. Escape = Cancel entry or close window
65. Space bar = Mark or unmark check boxes


QuickBooks Online Shortcuts you might find useful


Ctrl + Alt + I Invoice

Ctrl + Alt + W Check
Ctrl + Alt + E Estimate
Ctrl + Alt + X Expense
Ctrl + Alt + R Receive Payment
Ctrl + Alt + C Clients
Ctrl + Alt + V Vendors
Ctrl + Alt + A Chart of Accounts
Ctrl + Alt + L Lists
Ctrl + Alt + H Help
Ctrl + Alt + F Search Transactions
Ctrl + Alt + D Focus the left menu
Ctrl + Alt + ? Keyboard Shortcuts List


Ctrl + Alt + X Exit transaction view
Ctrl + Alt + C Cancel out
Ctrl + Alt + S Save and New
Ctrl + Alt + D Save and Close
Ctrl + Alt + M Save and Send
Ctrl + Alt + P Print

Windows system key combinations
  • F1: Help
  • CTRL+ESC: Open Start menu
  • ALT+TAB: Switch between open programs
  • ALT+F4: Quit program
  • SHIFT+DELETE: Delete item permanently
  • Windows Logo+L: Lock the computer (without using CTRL+ALT+DELETE)

Windows program key combinations

  • CTRL+C: Copy
  • CTRL+X: Cut
  • CTRL+V: Paste
  • CTRL+Z: Undo
  • CTRL+B: Bold
  • CTRL+U: Underline
  • CTRL+I: Italic

General keyboard-only commands

  • F1: Starts Windows Help
  • F10: Activates menu bar options
  • SHIFT+F10 Opens a shortcut menu for the selected item (this is the same as right-clicking an object
  • CTRL+ESC: Opens the Start menu (use the ARROW keys to select an item)
  • CTRL+ESC or ESC: Selects the Start button (press TAB to select the taskbar, or press SHIFT+F10 for a context menu)
  • CTRL+SHIFT+ESC: Opens Windows Task Manager
  • ALT+DOWN ARROW: Opens a drop-down list box
  • ALT+TAB: Switch to another running program (hold down the ALT key and then press the TAB key to view the task-switching window)
  • SHIFT: Press and hold down the SHIFT key while you insert a CD-ROM to bypass the automatic-run feature
  • ALT+SPACE: Displays the main window's System menu (from the System menu, you can restore, move, resize, minimize, maximize, or close the window)
  • ALT+- (ALT+hyphen): Displays the Multiple Document Interface (MDI) child window's System menu (from the MDI child window's System menu, you can restore, move, resize, minimize, maximize, or close the child window)
  • CTRL+TAB: Switch to the next child window of a Multiple Document Interface (MDI) program
  • ALT+underlined letter in menu: Opens the menu
  • ALT+F4: Closes the current window
  • CTRL+F4: Closes the current Multiple Document Interface (MDI) window
  • ALT+F6: Switch between multiple windows in the same program (for example, when the Notepad Find dialog box is displayed, ALT+F6 switches between the Find dialog box and the main Notepad window)

Shell objects and general folder/Windows Explorer shortcuts

For a selected object:

  • F2: Rename object
  • F3: Find all files
  • CTRL+X: Cut
  • CTRL+C: Copy
  • CTRL+V: Paste
  • SHIFT+DELETE: Delete selection immediately, without moving the item to the Recycle Bin
  • ALT+ENTER: Open the properties for the selected object

To copy a file

Press and hold down the CTRL key while you drag the file to another folder.

To create a shortcut

Press and hold down CTRL+SHIFT while you drag a file to the desktop or a folder.

General folder/shortcut control

  • F4: Selects the Go To A Different Folder box and moves down the entries in the box (if the toolbar is active in Windows Explorer)
  • F5: Refreshes the current window.
  • F6: Moves among panes in Windows Explorer
  • CTRL+G: Opens the Go To Folder tool (in Windows 95 Windows Explorer only)
  • CTRL+Z: Undo the last command
  • CTRL+A: Select all the items in the current window
  • BACKSPACE: Switch to the parent folder
  • SHIFT+click+Close button: For folders, close the current folder plus all parent folders

Windows Explorer tree control

  • Numeric Keypad *: Expands everything under the current selection
  • Numeric Keypad +: Expands the current selection
  • Numeric Keypad -: Collapses the current selection.
  • RIGHT ARROW: Expands the current selection if it is not expanded, otherwise goes to the first child
  • LEFT ARROW: Collapses the current selection if it is expanded, otherwise goes to the parent

Properties control

  • CTRL+TAB/CTRL+SHIFT+TAB: Move through the property tabs

Accessibility shortcuts

  • Press SHIFT five times: Toggles StickyKeys on and off
  • Press down and hold the right SHIFT key for eight seconds: Toggles FilterKeys on and off
  • Press down and hold the NUM LOCK key for five seconds: Toggles ToggleKeys on and off
  • Left ALT+left SHIFT+NUM LOCK: Toggles MouseKeys on and off
  • Left ALT+left SHIFT+PRINT SCREEN: Toggles high contrast on and off

Microsoft Natural Keyboard keys

  • Windows Logo: Start menu
  • Windows Logo+R: Run dialog box
  • Windows Logo+M: Minimize all
  • SHIFT+Windows Logo+M: Undo minimize all
  • Windows Logo+F1: Help
  • Windows Logo+E: Windows Explorer
  • Windows Logo+F: Find files or folders
  • Windows Logo+D: Minimizes all open windows and displays the desktop
  • CTRL+Windows Logo+F: Find computer
  • CTRL+Windows Logo+TAB: Moves focus from Start, to the Quick Launch toolbar, to the system tray (use RIGHT ARROW or LEFT ARROW to move focus to items on the Quick Launch toolbar and the system tray)
  • Windows Logo+TAB: Cycle through taskbar buttons
  • Windows Logo+Break: System Properties dialog box
  • Application key: Displays a shortcut menu for the selected item

Microsoft Natural Keyboard with IntelliType software installed

  • Windows Logo+L: Log off Windows
  • Windows Logo+P: Starts Print Manager
  • Windows Logo+C: Opens Control Panel
  • Windows Logo+V: Starts Clipboard
  • Windows Logo+K: Opens Keyboard Properties dialog box
  • Windows Logo+I: Opens Mouse Properties dialog box
  • Windows Logo+A: Starts Accessibility Options (if installed)
  • Windows Logo+SPACEBAR: Displays the list of Microsoft IntelliType shortcut keys
  • Windows Logo+S: Toggles CAPS LOCK on and off

Dialog box keyboard commands

  • TAB: Move to the next control in the dialog box
  • SHIFT+TAB: Move to the previous control in the dialog box
  • SPACEBAR: If the current control is a button, this clicks the button. If the current control is a check box, this toggles the check box. If the current control is an option, this selects the option.
  • ENTER: Equivalent to clicking the selected button (the button with the outline)
  • ESC: Equivalent to clicking the Cancel button
  • ALT+underlined letter in dialog box item: Move to the corresponding item